Checklist for Planning a Presentation. Arrange the following statements depending onwhether they are advisable or not.

Understand the interest level of the audience;
Use jargon even if the audience doesn’t understand it;
Use simple language;

Make the presentation focused, easy to understand;
Prepare a logic tree;

Skip any point of your presentation if you feel like;
Be rigid in following a sequence according to your plan;
Use any available sources for in-depth analysis;
Be prepared for any kind of question from audience;
Prepare cue cards;

Ignore the audience during your talk, it’s their problem if they do not follow you;

Insert abbreviations, such as AC, MBT, QA, etc., whenever possible to make your talk more short-spoken;

Understand the audience question clearly;

Provide handouts for additional information.

4. Fill in the gaps with the words in the correct form or choose the right word from thosesuggested.

When you ________ (to make) a presentation, the first stage is to plan it. You_________(needn’t/should) start by __________ (to think) about your audience –who they are, whatthey ______(to know) about the subject and what they expect from you. Will they be interested,enthusiastic, cooperative or perhaps critical? _____you_________ (topresent) to the group from yourown culture or to people of different cultures? All these factors ________(to influence) the way youapproach the presentation. If possible, try to visit the room where you__________(to give) the talk.
Check the equipment and make sure your voice _________ (to carry) to the back of the room if youdon’t use a microphone. Look at the seating arrangements and make sure they are what you want.You’re now ready to prepare what you _________ (to say). Stage one is the opening. A good
opening is essential as you will be nervous and you _________(needn’t/need to) grab the attention of the
audience. You start by __________ (to introduce) yourself and then you use a technique to get the
audience’s interest. We call this the ‘hook’ which focuses the audience’s attention on what you’re saying.
You __________ (must/can) do this in various ways. You ________(must/can): ask a question; use afamous quotation; use a striking visual image; appeal directly to the audience’s interests or needs. Onceyou have the audience’s attention, you _________(needn’t/should) tell them the structure of yourpresentation. You give them a map of the talk, with signposts along the route, so they know what you_______ (to cover) in your talk.

The chart below provides some ideas on what is understood by a good delivery. Read theitems and give your considerations. Explain your point.

UNIT 2

Presentation delivery: Introduction

1. Read and discuss:

   A well organized presentation with a clear structure is easier for the audience to follow. It is therefore more effective. You should organize the points you wish to make in a logical order. Most presentations are organized in three parts, followed by questions:

Beginning, Short introduction:        

welcome your audience

introduce your subject, say what your presentation will be about: the aims and objectives.

explain the structure of your presentation

explain rules for questions

Middle, Body of presentation:     

present the subject itself

End, Short conclusion:        

summarize your presentation

thank your audience

invite questions

Questions and Answers

The introduction should catch the attention. Perhaps a provocative statement or a humorous anecdote will do the job.           

The introduction phase sets the tone and expectations of a presentation. Although veryoften the presenter will typically introduce themselves to the audience, on other occasions a colleague or a chairperson may introduce the speaker.
A complete introduction for a presentation includes the following parts:

ü greeting;

ü your name and position;

ü title and subject of your talk;

ü presentation objective;

ü main parts of your talk;

ü mention of the visual aids that you will use;

ü time you will take;

ü when you would like to answer questions;

ü and a link to the first section of your presentation

  After you give your opening statement, give a brief overview of your presentation. Say what your presentation is about, how long you will take and how you are going to handle questions.

For example, a presentation could start like this:

"Welcome / "Good morning everyone.

As you all know, this company is losing its market share. But we are being asked to increase sales by 20 – 25%. How can we possibly increase sales in a shrinking market?

Today I am going to talk to you about how we can do this. My presentation will be in three parts. Firstly I am going to look at the market and the background. Then I am going to talk to you about our new products and how they fit in. Finally, I'm going to examine some selling strategies that will help us increase our sales by 20%. The presentation will probably take around 20 minutes. There will be time for questions at the end of my talk."

2. Memorize useful language for overviews:

a) Presenting the theme of the report:

I’d like to talk to you today about..

 I am going to present the recent…                                                

                    … brief you on…

                    … inform you about…

                     …describe…

The subject of my talk is…

                       …  presentation is …

                       … speech is …