The first thing to know concerns the parts of a business letter
Match English names of business letter parts with their Russian equivalents.
В. Read about business letter parts and answer the questions that follow. 1. The letter head or heading includes the following information: the name and address of the firm sending the letter, its telephone number, telex and telefax. 2. Inside name and address. This is the address of the person receiving a letter. It is typed on the left. The addresses are written as follows:
3. The attention line. It is used either when you don't know the surname of a person, only his position in a company (Attention: The Personal Manager) or when the letter is addressed to a certain person in a company. Compare:
American Attention: Mr. E. Wilson 4. The date. There are differences between British and American ways of writing the date. Compare:
5. The salutation is the greeting with which every letter begins. It is typed on the left. The British use a comma after it, while the Americans — a colon. Compare:
6. The subject line is typed immediately below the salutation in the centre. It helps to ensure that the letter is passed without delay to the right person.
7.The body. As business letters are written on behalf of a firm, Extra spacing is used between paragraphs to separate different points more effectively. The right margin should be as wide as the left one. Try to use short sentences and short paragraphs because it is easier to read and understand such a letter. 8. The complimentary close depends on how well you know the
9. The signature. Always sign the letter by hand and in ink. Always use the same style: you cannot sign "TOM WILSON" on one occasion and "T. Wilson" on another. Do not use a title with a signature. A woman writing to a stranger should indicate if she is married or not by adding "Mrs." or "Miss" in brackets in front of her signature: (Miss) Alice H. Brooks. Sometimes in front of a name there is the abbreviation "p.p." (from per pro — "for and on behalf of). Secretaries often use it when they sign letters on behalf of their directors:
10. The enclosure. If there are enclosures, the word "Encl." is typed at the end of the letter, with a short description of the enclosure: Encl.: Price-list. C. Match letter parts with their names.
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